Export-Import Documentation

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Commercial Invoice.

A commercial invoice is a bill for the goods from the seller to the buyer. These invoices are often used by governments to determine the true value of goods when assessing customs duties. Governments that use the commercial invoice to control imports will often specify its form, content, number of copies, language to be used, and other characteristics. Export Packing List. Considerably more detailed and informative than a standard domestic packing list, an export packing list lists seller, buyer, shipper, invoice number, date of shipment, mode of transport, carrier, and itemizes quantity, description, the type of package, such as a box, crate, drum, or carton, the quantity of packages, total net and gross weight in kilograms , package marks, and dimensions, if appropriate.

Both commercial stationers and freight forwarders carry packing list forms. A packing list may serve as conforming document. It is not a substitute for a commercial invoice. In addition, U. Pro Forma Invoice. A pro forma invoice is an invoice prepared by the exporter before shipping the goods, informing the buyer of the goods to be sent, their value, and other key specifications. It also can be used as an offering of sale or price quotation.

Airway Bill. Air freight shipments require airway bills. Airway bills are shipper-specific i.

A bill of lading is a contract between the owner of the goods and the carrier as with domestic shipments. For vessels, there are two types: a straight bill of lading, which is non-negotiable, and a negotiable or shipper's order bill of lading. The latter can be bought, sold, or traded while the goods are in transit. The customer usually needs an original as proof of ownership to take possession of the goods.

See also: straight bill of lading and liner bill of lading. Shipments to Canada do not require an EEI except in cases where an export license is required. Shipments to third countries passing through Canada do need an EEI.

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An export license is a government document that authorizes the export of specific goods in specific quantities to a particular destination. This document may be required for most or all exports to some countries or for other countries only under special circumstances. Drug Enforcement Administration controlled substances and precursor chemicals. A DCS appears on the commercial invoice, ocean bill of lading, or airway bill to notify the carrier and all foreign parties that the item can be exported only to certain destinations.

Generic Certificate of Origin.

Indian Customs

The Certificate of Origin CO is required by some countries for all or only certain products. In many cases, a statement of origin printed on company letterhead will suffice.

Note: Some countries i. For certain Middle Eastern countries, the National U. For textile products, an importing country may require a certificate of origin issued by the manufacturer. The number of required copies and language may vary from country to country. Certificate of Origin for claiming benefits under Free Trade Agreements. Special certificates may be required for countries with which the United States has free trade agreements FTAs. Watch our FTA webinar for more information.

Click on a specific country below to learn details on how to document origin. Certificate of Origin for goods not manufactured in the United States. Additional certificates are needed for different purposes. Check with your importer, freight forwarder , or contact the Trade Information Center at tic trade. An ATA Carnet , a.


  • Documents required for Your Export Import Business.
  • La Ligne verte (Fantastique t. 27058) (French Edition).
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Apply for an ATA Carnet. A certificate of analysis can be required for seeds, grain, health foods, dietary supplements, fruits and vegetables, and pharmaceutical products. Certificate of fre e sale may be issued for biologics, food, drugs, medical devices and veterinary medicine. More information is available from the Food and Drug Administration. Health authorities in some states as well as some trade associations also issue Certificates of Free Sale.

Basic Export Procedures

Dangerous Goods Certificate. The exporter is responsible for accuracy of the form and ensuring that requirements related to packaging, marking, and other required information by IATA have been met. For shipment of dangerous goods it is critical to identify goods by proper name, comply with packaging and labeling requirements, which vary depending upon the type of product shipper and the country shipped to. For ocean exports, hazardous material regulations are contained in the International Maritime Dangerous Goods regulations. The National Marine Fisheries Service conducts inspections and analyses of fishery commodities for export.

The Fumigation Certificate provides evidence of the fumigation of exported goods especially agricultural products, used clothing, etc. This form assists in the quarantine clearance of any goods of plant or animal origin.

Documents required for export import license

The seller is typically required to fumigate the commodity at his or her expense a maximum of 15 days prior to loading. Required by most countries in the Middle East, this certificate states that the fresh or frozen meat or poultry products were slaughtered in accordance with Islamic law. Certification by an appropriate chamber and legalization by the consulate of the destination country is usually required.

For shipment of live animals and animal products processed foodstuffs, poultry, meat, fish, seafood, dairy products, and eggs and egg products.

Export Import procedures

Note: some countries require that health certificates be notarized or certified by a chamber and legalized by a consulate. Packing List is used to identify the parcels as belonging to the particular consignment under the said Invoice. Certificate of Origin - Certain bilateral agreements and multi lateral agreements would enjoy favorable tariffs for import duties. In such cases when the consignments are exported from such member countries, the designated Export Agency issues Certificate of Origin to the importer for submission to Customs.

Based on this certificate the Customs Department of the Importing Country classifies the cargo under specific schedule. Certificate of Origin also helps to avoid third party countries from routing imports through member countries and effecting third party exports to avoid duty, quantity or license restrictions. Bill of Lading or Airway Bill - Bill of Lading is a negotiable multi modal transport document issued by the Shipping Line certifying carriage of the said cargo under the specific invoice on behalf of the exporter or importer depending upon the terms of sale.

This is one of the documents required for negotiations of payment from importer to the exporter. Air way Bill is the negotiable transport document issued by an Airline or a Freight Forwarder who consolidates the airfreight cargo. Depending upon the mode of transport, one of these documents would be required to be submitted along with the commercial invoice and packing list to the Customs for clearance. View All Articles. To Know more, click on About Us.